July 26, 2001, noon to 3 p.m., broadcast to seven sites simultaneously
Instructors: Sherry Butcher, Kathy Evavold, Kurt Kragness

The second session builds on the first session and introduces students to the basic steps of accepting an item. It will cover the scope of collections; temporary custody or deposit records; Deed of Gift and other legal considerations; basic form fields to accession a piece; accessioning procedures; registration records; the difference and comparability of museum collections and archives records (many historical societies have both); photo documentation; catalog cards and basic computer options. Participants will bring current forms and receive basic forms developed or gathered by the Alliance and instructors.

12:00 Introductions
12:15 Scope of Collections
12:30 Temporary Custody
1:00 Acquisition / Accessioning
1:30 10 Minute Break
1:40 Registration/Records
2:00 Archives Records
2:45 Questions and Wrap-Up
3:00 Network shut off

Registrations are still being accepted, send in your registration form today!

Manual Chapter

• A. Definition and general introduction
• B. Review Scope of Collections
  1. Archives
     • a. Retention schedules
     • b. Restricted access
  2. Historical Artifacts
  3. Art, flat and 3-D
• C. Acquiring Collections
  1. Purchase
  2. Bequest
  3. Donation
  4. Restricted Gifts
  5. Long-Term Loans
  6. Ownerless Collections/Found Collections
• D. Accessioning, Registering and Cataloging: definitions and differences
• E. Initial steps
  1. Donor Questions and sample forms
  2. Legal Forms
  3. a. Incoming Package forms
  4. b. Temporary custody or deposit form
  5. c. Temporary numbers
  6. d. Deed of Gift
  7. e. Accession worksheet
  8. Initial inspection
  9. Photo documentation
  10. Pest isolation and stabilization
• F. General registration information
  1. Essential basic information to record
     • a. Donor name, address
     • b. Minimum data fields (Common Agenda standards)
  2. Essential archives information to record
  3. Essential artifact information to record
  4. Use of paper, cards, books or computers to record initial information
• G. Donor records
  1. Suggested fields and instructions for use
  2. How to handle unknown donors
     • a. artifacts found in collections
     • b. artifacts left at door
  3. How to handle unresolved long term loans
  4. State laws related to unresolved long term loans