September 27, 2001, noon to 3 p.m., broadcast to seven sites simultaneously
Instructors: Claudia Nicholson, Peggy Tolbert, Kurt Kragness

The third session discusses inventory control; location records; hard copy and electronic records management and records searches; cataloging; advanced fields; classifications systems and their uses and drawbacks. Accession processing is discussed in more detail, including the use of a cataloging worksheet to record information such as materials, maker and measurements. The use of donor or acquisition questionnaires, acquisition or collection committees, approval levels for high-value or high-maintenance collections will be discussed. Participants will receive sample forms and classification sheets.

12:00 Introductions
12:15 Inventory and Location Records
12:30 Advanced Fields
1:00 Classifications/Cataloging
1:30 10 Minute Break
1:40 Hard Copy and Electronic Records Management
2:00 Records searches
2:45 Questions and Wrap-Up
3:00 Network shut off

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Manual Chapter

• A. Definitions and general introduction
• B. Collections or Acquisitions Committees
  1. Definition of role
  2. In-house or external
  3. Approval levels for high-value or high-maintenance collections
• C. Inventory Control
  1. Location Records
  2. Inventory Techniques
• D. Information retrieval/Finding Aids
  1. Manual systems
  2. Computerized systems
     • a. Search Categories
  3. Advanced systems for rapid inventory: bar codes, transponders
• E. Classifications/Cataloging
  1. Cataloging worksheet
  2. Measuring guidelines: 3D and 2D (Museum Registration Methods Guidelines)
  3. Filling in the rest of the form accurately,
  4. Condition fields (see later workshop)
• F. Controlled vocabularies
  1. Need for controlled vocabularies
  2. Examples
     • a. Chenhall's Nomenclature
       • i. NPS alphanumeric codes for categories
       • ii. Additions to Chenhall
     • b. AAT (Getty's Art and Architecture Thesaurus)
     • c. LCTGM (Library of Congress Thesaurus for Graphic Materials)
     • d. AACR2 (Anglo-American Cataloging Rules, 2nd Edition)
     • c. OCLC Geographic Area Codes
  3. Other choices
• G. Recommended subject headings
  1. How to create an effective index
  2. Analyzing Content (see "Of-ness" and "About- ness" article)
  3. Short subject heading list for quick cataloging
  4. Comprehensive guidelines
• H. Attaching permanent numbers
  1. Definition of permanent
  2. Guidelines for number placement and materials to use on different substrates (a chart)
  3. Materials in a numbering kit
• I. Problems in Any Cataloging System