Thursday, February 28, 2002, from 12:00 p.m. to 3:00 p.m, broadcast to seven sites simultaneously Instructor: Helen Alten

The fourth session covers basic collection care as applied to collection management. An overview of deterioration factors will lead to handling guidelines; pest control procedures and forms; condition assessment forms; security logs, procedures and forms; procedures for applying accession or catalog numbers; object and exhibit cleaning procedures; storage and exhibit preservation guidelines; exhibit and building inspection forms; conservation records and their management; and expectations when contracting a conservator. Sample forms will be provided.

12:00 Introductions
12:15 Risk Management/ Deterioration Factors/Handling
12:30 Pest Control
1:00 Condition Assessments
1:30 10 Minute Break
1:40 Security, Applying numbers
2:00 Storage, Cleaning, Conservation Records
2:45 Questions and Wrap-Up
3:00 Network shut off

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Manual Chapter

• A. Care and Handling Policies in Collections Management Documents
  1. Purpose
  2. Examples
  3. (Insert museum's policy here)
• B. Risk Management: factoring risk probability with extent of damage
• C. Deterioration Factors: Nine Agents of Deterioration (CCI Wall Chart)
  1. Direct Physical Forces
  2. Thieves, vandals and displacers
  3. Fire
  4. Water
  5. Pests
  6. Contaminants
  7. Radiation
  8. Incorrect Temperature
  9. Incorrect Relative Humidity
• D. Condition Assessments
• E. Handling Guidelines
• F. Applying Numbers safely
• G. Security Logs
  1. Purpose
  2. Examples
  3. Paper vs. electronic
• H. Storage Guidelines
  1. Environmental recommendations for various artifacts and archival materials
  2. Storage checklist
  3. Boxes, shelves and cabinets
  4. Materials for storage
  5. How items come in and go out of storage
  6. Cleaning storage areas
  7. Inspection checklist
  8. Storage recommendations for specific types of materials
• I. Exhibit Guidelines
  1. Inspection checklist
  2. Materials for exhibit
  3. Mount dos and don'ts
  4. Contractor requirements: considerations when building and installing
  5. Environmental requirements
  6. Monitoring and rotating off exhibits
  7. How items come off or go into exhibits
  8. Cleaning exhibit areas
  9. Photography in exhibits
• J. Integrated Pest Management
  1. Monitoring
  2. Blocking
  3. Treating
  4. Forms
• K. Building Inspections
• L. Emergency Preparedness Plans
  1. Incident Reports
  2. Key Sign-out
  3. Maintenance Request/Checklist
  4. Security Checklist
  5. Visitor Property Loss
• M. Forms
• N. Contracting with a Conservator