This conference will expand on the Millenium Collections Initiative teleconferences and provide the opportuinty for more discussion on collections management.

The presenters will be your peers who are willing to share their experiences of collections management. We want you to participate in the sessions. Please be prepared to comment or ask a question for the group discussion.

We welcome all those who have attended the teleconferences and encourage new museum staff, volunteers, or board members. Our goal it to have an open forum on collections management.

There will be a brochure exchange. Please bring fifty (50) brochures to distribute.

CONFERENCE PROGRAM
9:00 - 9:15   Welcome
9:15 - 10:15   Collection Policies Define Who We Are
10:15 - 10:30   Break
10:30 - 10:45   The Gift ~ Thank You, But...
10:45 - 11:45   Collections on Computer and More
11:45 - 12:45   Our favorite - Lunch and Talk
12:45 - 1:00   MALHM Annual Meeting
1:00 - 2:00   So, What About Archives?
2:00 - 3:00   What I Really Wanted to Ask During The Teleconferences
3:00   Concluding Remarks

Registrations are still being accepted, send in your registration form today!

If you have already registered and paid, please let the Alliance treasurer know so we may have an accurate meal count.

Manual Chapter

• A. Specific policies on collecting archival and ephemeral materials
  1. Copyright
  2. Restrictions
  3. Collecting plan for the institution
• B. General Guidelines for processing archival collections
  1. Principle of provenance
  2. Creating "artificial" collections
  3. Collection-level descriptions
  4. Preparing calendars or registers
  5. Subject heading access
• C. Suggested fields and instructions for use
  1. Essential fields for intellectual control and access
  2. Additional useful fields
• D. Special needs of archival collections
  1. Storage considerations
  2. a. Maps/oversize documents
  3. b. Ephemera
  4. c. Electronic media
  5. d. Films
  6. Guidelines for access by public

• A. Collecting plan for the institution
• B. Suggested fields and instructions for use
  1. Essential fields for intellectual control and access
  2. Additional useful fields
• C. Assigning subject headings
• D. Association files
• E. Storing artifacts using the classification system

• A. Specific policies on collecting books
  1. "Artifact" books
  2. "Information" books
• B. Suggested fields and instructions for use
  1. Essential fields for intellectual control and access
  2. Additional useful fields
• C. Assigning subject headings
• D. Access to book collections
  1. Shelf list
  2. Card catalog
• E. Special needs of book collections
  1. Recommendations for numbering/labeling
  2. Recommendations for shelving
  3. Storing oversize volumes
  4. Protective sleeves and enclosures for fragile volumes

• A. Specific policies on collecting photographs
  1. Copyright
  2. Reproduction rights
  3. Suggested credit line
• B. Suggested fields and instructions for use
  1. Essential fields for intellectual control and access
  2. Additional useful fields
• C. Assigning subject headings
  1. Special notes on cataloging iconographic materials
  2. Controlled vocabularies for iconographic materials
• D. Guidelines for storing photographs

• A. Specific policies of collecting natural history specimens
  1. Permits where required
  2. Artifact (i.e. mounted trophy) or specimen?
• B. Suggested fields and instructions for use
  1. Essential fields for intellectual control and access
  2. Additional useful fields
• C. Classification of natural history specimens
• D. Special requirements for the care of natural history specimens